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Disbursements & Refunds

Disbursements

UA Cossatot will not disburse financial aid until admission and financial aid documents are received and verification process is complete. If a student is awarded financial aid prior to the payment deadline the aid should show online via Campus Connect. Award letters are also emailed to the email account provided on the FAFSA. If no email is provided, the award letter will be mailed. The total amount of financial aid is generally credited to the student bill in two installments (half in the fall semester and half in the spring semester).

Awarded Financial Aid Before the Start of Classes

Financial aid funds are disbursed after the Census Date (11th class day for fall and spring semesters and the 5th class day for summer).

Awarded Financial Aid After the Start of Classes

Students who are awarded financial aid after the start of classes for the semester will be award based on their enrollment level on:

the student's Census Date or,
the date their file is completed in the financial aid office, whichever is later

Refunds

A refund is different from a disbursement. A refund is generated after all allowable institutional charges are deducted from your disbursement. The Business Office will refund the remaining credit via Electronic Fund Transfer (EFT) or paper check. Disbursement and refunds do not occur on the same day.

Outside scholarships will not be credited to a student's account until the check arrives at the college. Scholarship balance refunds are issued to students according to the donor's specifications.

Refund Schedule for Federal Aid

Fall Semester
- Pell Grant refund - 14 days after Census Date (11th class day)
Spring Semester
- Pell Grant refund - 14 days after Census Date (11th class day)
Summer Semester
- Pell Grant refund - 14 days after Census Date (5th class day)

Please Note: Should you not meet the semester priority deadline date and are not ready for the first disbursement of the semester, disbursements will be made every two weeks thereafter and is subject to change.

Dropping Courses

Federal guidelines require UA Cossatot to review a student's eligibility for aid received if the student does not successfully complete his/her course work during the semester. You may owe back a portion of the financial aid funds received, in accordance with Department of Education Guidelines. If you owe money back, the balance will be reflected as a charge on your student account. Additionally, there are no current provisions for extenuating circumstances with regard to Return Title IV Regulations.

We are required to notify the National Student Loan Data Services (NSLDS) if you do not resolve your repayment.

Review Return of Title IV Policy for more information. (Link to Return of Title IV Policy page)